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Science Teachers Section Iowa Academy of Science |
The mission of the Iowa
Science The mission of the Iowa Academy of Science is to further scientific research and its dissemination, education in the sciences, public understanding of science, and recognition of excellence in these endeavors. |
Iowa Science Teachers Section
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ISTS Executive Board Meeting ISTS Executive Board Meeting ISTS Executive Board Meeting ISTS Executive Board Meeting
ISTS
Executive Board Meeting A meeting was held, but due to ICN technical problems the details of the meeting were not recorded.
ISTS
Executive Board Meeting President Ernie Schiller call the meeting to order at 9:00 am I. Roll Those present included: Ernie Schiller - President, Sara Coleman - Executive Secretary, Rick Wells - Member, Marcy Seavey -IAS Program Director, Tom Ervin - AEA 9, Lynn Brandt - IAS, Kathy Lockard - AEA 14, Gale Vermeulen - AEA 15, Barb Jacobson - Exhibitors, Ginny Elliott AEA 267, Bill Klein - Past President, Jeff Weld - President Elect, Nadine Weirather - AEA 16, Jeanne Rogis - Treasurer, Jim Kollman - AEA 12 II. Secretary's Report - Sara Coleman Changes submitted during the last meeting are on the Web III. Treasurer's Update - Jean Rogis No report Marcy Seavey offered the following: Sue DeBord - office manager for IAS. She is at the point of being caught up but is still learning the system. IV. Old Business Committee Reports 2003 Fall Conference - reports will be attached to the minutes Staff Development Day Committee Report - attach timeline email V. New Business Officers Ballots - Jeff Weld. Jeff has exhausted his list. We have one candidate. Discussion on possibilities for another candidate. ISTS-ICTM partnership possibilities - Jeff Weld Suggesting a blending of the two organizations. At this point, opening up our respective meetings to the other group, recognizing that elementary teachers would benefit for the two conference format. Perhaps looking at a possible merger a few years down the road. Previous ICN meeting - Ernie - Last ICN we were NOT charged for the ICN time in January on account of technical difficulties Fall Conference 2004 Report - Ernie Has been set. It will be held at the PCCC on Thursday October 21st. Theme for the Fall Conference is 'Biodiversity'. Lyn Countryman is assisting with streamlining how we get out information about the conference. Fact Finding Committee Report - Ernie There were failures in paying for conferences expenses. We created a committee, drafted a letter, and sent it to the acting director of the IAS. The past keeps creeping up into the future. The lack of balance sheets, disagreements of income and expenses, and how we do our business. Are we solvent? Tom Ervin - We know what our income was for the conference. Around $45 900. Going out for programs, mailings, honorariums, PCCC, book store. Around $37 000. It seems we should have a positive balance. It appears that we don not have a positive balance. Why is that? Marcy -- from the IAS records you made money. But there was bill that just appeared for $2000 for advanced programs. All bills have been paid that have been received at this point. Lynn - Jane quit the Monday after the ISTS conference. Marcy -- Money couldn't be transferred from credit cards couldn't be transferred because no personnel in the office could transfer the money due to UNI policy Lynn - because of personnel changes when these large bills came in, they didn't know what to do with them Ernie - we have lost two treasurers because of historical problems in communication to the IAS office. Kacia told Ernie that she has been receiving emails from PCCC about the conferences. Kacia said that she followed up and found out that someone from IAS was questioning PCCC. Now the PCCC is questioning our solvency. Bill - I contacted IAS in December after Kacia contacted Bill. Lynn - If I had known that communication was happening between facilities and paying the bills I could have done something. I accept blame when the email came out, I signed the check, we didn't have the money in the bank so the check bounced. I would have liked to have known if people was being contacted by email. We also have to think about how we are going to do this in the future. When I heard you reserved the PCCC I called the PCCC and asked if a contract had been signed. Ernie - a contract has been signed Lynn - how can you sign a contract if the executive director is the financial officer. This brings us a bigger problem than what we have now. ISTS is a section, the executive director is the financial officer Marcy - the executive director should sign contracts Ernie - that goes back to that we think we have money, but we have no money. We feel we have made enough to be solvent. Marcy - Insurance doesn't cover if the executive officer doesn't know. Ernie - how come we are signing contracts for years and were not told this Marcy - the IAS books have been audited for the last three years Bill - we have been told we have been losing money on the conference.I have accounted that one year we lost money, the rest shows 8 - 12 thousand dollars net. We thought that was section money that would be carried over. We have shown a net gain. Dave Mc Cauley told us that we were losing money, and our numbers do not show that. Here is the question, if the IAS board thinks we always lose money, how would the board respond? I am not certain that the way the dollars are entered in is correct. Marcy, your explanation does make a lot of sense. Marcy - I have been with the academy for 5 years, I have been learning, we didn't know that the money was. Tom - different people tell us different amounts, 20000 ahead, 10000 behind Marcy - we were "cash poor" due to the way income and expenses were coming in Bill - I compiled a spreadsheet with information from Jane, it shows we have money. ( -- walked the group through the spreadsheet) Jim - is the an expense from the academy from our members? Marcy - memberships pay for office expense. The office the charges for "above and beyond" the range of normal office work for the section. Bill - Does the IAS budget a newsletter? Marcy - No Bill - does the IAS pay for the program Marcy - No, to my knowledge Marcy - membership is $60 and does not pay one full time persons salary. Which means the section has to pay for those activities that are section business Ernie - the group that did the fact finding are ready to walk away from IAS because of the frustrations of the past. Lynn - most of the other sections are limited to Sat morning at the annual meeting, thus having no financial responsibilities. Nadine - so the academy board has control Marcy - the board and the executive director are finiancialy responsibility Lynn - the K - 12 teachers are represented on the board Bill - but they keeping telling us we are losing money, Marcy - we are educators and maybe the issue of the finaicial hasn't come up Tim - all bills have been paid (yes) As of this day we are approximately 8000 ahead on the conference (yes) We have already signed a contract with PCCC. In the future the contract should be signed by the executive officers. Group - but what if they don't sign it Lynn - I wouldn't worry about it, unless there is some egregious problem. But there needs to be a process Marcy - who should be contact? Ernie - the treasurer. We need to hash out with the new personnel how we do billing and green sheets. Tom - green sheets for all bills Face to face meeting with IAS for discussion and writing a protocol for billing A letter from the IAS explaining the problems with payment Redo the contract so that Executive Director signs it Bill - do we have petty cash fund? Marcy - no Ernie - are the board members bonded? Marcy - yes, if they act in good faith Ernie - I received an email after the last director left that there was a 20 000 misappropration from the academy Lynn - no, there is no problems at all Ernie - solvency is not an issue Lynn - yes it is, we have been borrowing from the academy. We sold the farm because of high expenses, and that went into the endowment, we have not come up to where we were when we put that in. We have to pay back everything we borrow from the endowment. Ernie - is there a move to correct the situation by the board? Lynn - yes Marcy - our members are getting older, a lot of the people for ISTS conference are not members so members are subsidizing non members. Members are paying for services such as copying, credit card, office assistance Rick - On Bill's spreadsheet for 99 - 2000 $4 389.50 and $10 383 should be switched. How does the academy look at our dollars? What about the carryover Nadine - perhaps carryover is for the subcommittee to discuss Jim - perhaps carryover is a moot point Jeff - now that our treasurer is in the loop this may assist on keeping track of expenses. Lynn - Marcy will be changing jobs positions to more programming and involved in the Jurion Academy. And she is picking up more of the director's responsibilities. Sara - I want to comment on trust. We still need to develop that relationship especially with the academy board in light of the understanding of the executive director position as financial officers Ernie - we will chose representatives for that committee to meet with IAS. NSTA Affiliation - Jeff Not a particularly good deal. Some support with non profit status but little other support Tom - We are not following our bylaws with the new officer Motion: We forgo our green forms for our expenses for this meeting 2nd Ginny Bill - we have the money, it is asking much from our money for our time and expenses and it may set a precedence Tom - our meal is paid for and I am a volunteer Motion does fails Tom - I move that rescind the bylaws change from 2002 from the officers tenure from 1:1:1 to 2:2:2. 2nd Jim Motion passed unanimous Passing the Gavel Meeting adjourned - 12:00 pm Respectfully submitted, ISTS
Executive Board Meeting President Jeff Weld called the meeting to order at 10:09 am I. Roll Those present included: Jeff Weld – President, Ernie Schiller – Past President, Sara Coleman – Executive Secretary, Marcy Seavey –IAS Program Director, Gale Vermeulen – AEA 15, Barb Jacobson – Exhibitors, Nadine Weirather – AEA 16, Jeanne Rogis – Treasurer, Craig Johnson -- IAS Executive Director, Kathy McKee – Iowa Department of Education, Kacia Cain – Facilities Chair and AEA 11, Bill Klein – Ex Officio II. Secretary's Report – Sara Coleman Approved as written III. Treasurer's Report – Jeanne Rogis Submitted IV. Old Business 1. Fees: members vs. non members Ernie presented a comparison of fees from the last three years Jeff – possible to lower student rate to entice those folks to come? Gayle – people have problems affording to join. Is there a way to get them to pay one fee and get membership Ernie – two issues, money and membership Marcey – student rate is half the members rate Kacia – we may have an untapped market of students that we can get to Ernie – so what would you like to set the rate for? Sara – what is the cost per person for us to put on the conference? How much are we willing to subsidize this group? Also, we need to be careful as we are trying to gain members for the academy that we may be pricing ourselves out of the market, especially since teachers are having trouble getting out of their buildings. Ernie – we also give evidence of attendance for portfolio artifacts Jeff – consensus of $25 for the student rate? Marcey – can look at a one fee for attendance and membership Bill – a range of 18 – 27 graduate students in the last few years 33 – 75 range of undergraduates Ernie – we will separate the students in their own category Nadine – nice to have records of the attendance separated Sara – I move we accept the fees offered by Ernie, with a $25 student rate, the Academy and Ernie later working out a category for new academy membership at the conference New Business: Conference Report – Ernie Schiller 73 presenters as of Tuesday Speakers: CDC, Waverly Person director of USGS National Earthquake Center Raj and Ed Brands University of Iowa Geography Department Charlie Drewes from Iowa State on Invertebrates AMNH NYC on Biodiversity President’s Reception – Same format as last year Section Breakfasts – Same format as last year Luncheon Survey – What questions should be posed? Email to Jeff or Ernie Volunteering for the conference – Ernie passed around a list for sign up Awards – Please nominate on the website Facilities Report – Kacia Cain Preliminary contracts have been signed. Dealing with issues such as menu and arrangement Presenter’s equipment needs will be more delineated to alleviate the running around that occurred last year General discussion as to fees for more than an overhead, cart and screen for each room Possibility for the universities to offer equipment to borrow to fill in the gaps Lyn needs to be contacted to make the appropriate changes to the presenters information to inform them to ask for equipment in their rooms The nicely printed signs for the exhibitor’s booth; are these necessary? Could this be a place to save $s? Exhibits Report – Barb Jacobson Would be interested in a possibility for exhibitors to register online. Non commercial – $845 turned in Commercial – $6935 so far 12 want to do some type of breakout session Cards are being sent for the program – will send to Lyn Color – green Beverage tokens – need to be in the exhibitors packets for the presidents reception Discussion on swapping the exhibit hall with where the lunch is served, no decision at this point Bookstore – Ernie - Felt that the bookstore was inaccessible, and needs to be in better place Perhaps as part of the exhibit space Marcy – suggest to be part of the IAS exhibit Ernie – in the past, the academy took the money too early Marcy – we will be there, no problem Photography – Ernie Need someone to take photos occasionally Craig – the IAS office would like pictures as well Noon Luncheon – Ernie Reserved seating is for the officers and directors, please take advantage AEA Directors – Ernie Think we need to train the regional directors to help ISTS and IAS to work better Need to look at programming for regional directors, training of officers Jeff – Possible section breakfast? Discussion on the use of regional directors, trainings, possibilities of having a breakfast to help delineate their duties Newsletter – Jeff Asked for newsletter ideas Meeting adjourned 2:00 pm Respectfully submitted, ISTS Executive
Board Meeting Bob Vesalis was very apologetic about not being able to do the newsletter. I. Call to Order - 9:52 a.m Introductions – Members of ISTS present
Ernie discussed some of the items he is doing as Teacher of the Year. Jeff mentioned Ernie’s experience would make a newsletter article. II. Review and Approval of the Minutes Ernie made a motion to approve the minutes (JULY 9, 2004) and Michael Clough seconded. The minutes were approved unanimously. III. Action Items and Discussion a. Budget - $900 in the green (Sara will get a copy of budget from Jeanne Rogis) b. Conference Planning Corporate contributors – Rick Wells –
Corporate contributions have been solicited since Mark Brockmeyer did it. Tom Ervin did it for 6 years, Erica Larsen did and Ernie Schiller did it and Rick Wells presently has that position. Rick did want to say to corporate sponsors to allow for having two representatives and Rick will be their sponsor if they will contribute $500. Most people thought this was a good idea. Rick wants more names of companies that he can send information to in order to get more awards. AWARD for Corporate Friend of Science Award Rockwell Collins & Maytag Exhibits – Barb Jacobsen Commercially – 25 exhibitors with 11 have extra space and 11 have a workshop, and 4 lunch tickets. = $8160 Non – commercial – 18 exhibitors and with 6 maybe more, (12 lunch tickets there) = $1850 Barb will add on her form for non-commercial to see if they applied to present. Barb will call the main IAS office with the number for credit card payments for some of these. Barb wondered if we would we do a reserved table for exhibitors. Most people agree that this should be done and the table should be reserved up front. She would need at least 2 tables for lunch reserved. Barb will add in her mailing to the exhibitors a place where they can see if to see if they want to donate money to the Presidential reception. When asked if we had the same amount as last year Barb replied she felt we were a little lower. Awardees – Noon luncheon Marcey is nominated as Friend of Science – REAP and she will have someone to greet the REAP representative. (They don’t pay for lunch they are our guests.) Corporate Friend of Science – Rockwell Collins & Maytag will be done by Rick Wells Presidential Finalists – Kathy McKee ESTA – Jeff will award this. Distinguished Service Award – Rick Wells get a principal and someone else to show up. Ernie will interview him. Discussions need to be brief (2-3) and it would be important to mention how each award is nominated and the process in brief. Fall Conference At a Glance – Middle School Student did the conference program art and he would like an honorarium $25– Kendall Jackson, mother bring him and bring it down. Jeff makes a motion to recognize him at the conference and give him a $25 honorarium. It was seconded (I don’t know who) and voted unanimously in favor of the motion. Lyn was directed to fill out sheet and give to Jeanne. Barb thought we could pay for the science center tickets for him to go there also. Keynote is from CDC – Ken Sanderson and we are saving on mileage and maybe a hotel room . He is coming from IA city. All other featured speakers are also non-cost speakers - Peg Steffen, Charlie Drewes, and Ed Brands. Finally Leon Lederman is being paid for by another grant. We might have a hotel room cost. Four suites will be gotten for each speaker. We saved approximately $1500 by not sending out newspaper and instead we sent out the 6750 postcards which cost about $400. It is approximately 1/10 the cost of advertising. Kathy McKee will send out a reminder email to AEA people in the state to send the cards out and she will make sure this conference is on the DOE calendar. The post cards didn’t go to the colleges and universities pre-service education institutions. Kathy McKee will fax the lists of science education persons in teacher prep to Jeff. He will be in charge of contacting them. Michael Clough is working on the survey for under the plate. Lyn will send the copy to Michael Clough and Jeff Weld electronically. If you would like anything that you would like on the survey you need to email Jeff by Wednesday. Sargent Welch maybe pay for printing of a packet that will be under the table was what Ernie described. Ernie sent around the list of sign up for jobs and/or rooms. Tom Ervin will get books from Jeanne for the bookstore and will deliver them and Bill Klein will man the bookstore and set up on Wednesday night. The bookstore will be placed by Barb Jacobsen next to the IAS booth so the person manning that booth can help. Marcey will bring two cash boxes one for Aaron for registration and for the bookstore. Marcey and one other student will be at the conference. We will ask Craig for some brief remarks for the conference. He will use five minutes well. Breakfasts will be chemistry ed, biology, elementary and earth science ed. The workers can be fed too. The featured speakers are encouraged to eat there also. The times are from 7:45 a.m to 8:45 a.m. Tom Ervin & Kathy will stand at the door for money for those who drop in to eat. A discussion needs to happen for those sections, so they select a chair and vice chair each year. The IAS bylaws say if a section doesn’t meet for two years in a row then IAS can disband the section. Ernie will email these chairs about the breakfasts and the IAS ruling on this. ISTS has a special exception from IAS to be able vote their section chairs at a time other than the SPRING MEETING, when all other sections have their elections. Facilities – Kacia A discussion occurred about switching the exhibit hall to 206 and luncheon will be in 204 and the feature speakers will be in 204J. This switch will be made for the 2004 conference and then will be evaluated at that time. Scope Shoppe people last year paid ($250) for alcohol for the reception and Holt gave $200 – $300. Last year Ernie thought we may have made money. Barb will place this option for exhibitors to give towards this Presidential reception on her mailing to exhibitors . We will have a separate area for food with reception in middle of the reception hall and that is where Jeff will introduce the opening of the exhibit hall. A microphone will be set up for this purpose. Breakfast would be in another place and Kacia will send me the room number. PROGRAM - Lyn will check on color and will email Jeff and Ernie on costs for color inside on award winners. Lyn passed around the program. RAFFLE – There is a raffle at the end. Please assist with the raffle and stay twenty minutes after the raffle to debrief. Barb takes care of raffle items from exhibitors.
NEW ITEMS – Shirts Jeff showed a design for the shirt. The suggestion was to put ISTS in the Iowa and then have Iowa Science Teachers and Iowa Academy of Science embroidered it around the Iowa symbol. We will buy 3 colors of variety of sizes. We are going to make up 50 and sell them for $20 each. NEW ITEMS - ON-LINE NEWSLETTER VOLUNTEER - Nadene Weirather, AEA 16 regional director has said she will be the online newsletter. She will need to contact SPARKS editor for the elementary newsletter so this can start too. NEW ITEMS - ISTS Leadership Retreat – Ernie put this together for Leadership Training and Development. He would like to have ISTS Leadership Cadre Officers, ISTS regional directors, ISTS Program Coordinators mandatory to retain their seat and it would allow ISTS to cultivate future interested persons in leading ISTS in the future and many of our Regional Directors need to be activated. It would be help at Springbrook Nature Center in Guthrie Center over a Friday/Sat or a Sat/Sunday. Numerous dates are available. Please look these over carefully! Potential dates January
7-9, 2005 25 persons registration, lodging and food would look like the following Registration - $375.00 Towel & bedding $5.00/person* not figured in $125.00 1 dinner $7.00 each - $175.00 2 lunches at $4.00 each - $200.00 1 breakfast at $4.00 each - $75.00 $825.00 total $33.00/person Programming: Committee
Work Elections Regional Directors Training by ISTS Leadership Cadre Discussion on the Future of ISTS Professional Development by the Springbrook Staff Retreat for Members – down time Facilitators ISTS Past President, ISTS President, ISTS Treasurer, ISTS Secretary, ISTS President-Elect, IAS Director Craig Johnson, IAS Marcey Seavey, Program Coordinators Tom Ervin made a motion to proceed with the Retreat, and Bill Klein seconded. Discussion occurred and people wanted to do this if it would replace some of the other meetings. They wanted it to be a working conference. Motion was unanimous. Ernie will call each one of the Regional Directors and tell about the breakfast at the conference and will encourage them about this retreat. Motion to adjourn – Tom Ervin meeting Adjourn 2:10 p.m. Respectfully submitted, Lyn Countryman – secretary pro tem provided by Malcolm Price Laboratory School University of Northern Iowa Web Design by 
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