| Iowa
Science Teachers Section Iowa Academy of Science |
The mission of the Iowa
Science The mission of the Iowa Academy of Science is to further scientific research and its dissemination, education in the sciences, public understanding of science, and recognition of excellence in these endeavors. |
Iowa Science Teachers Section
|
 |
|
ISTS Executive Board Meeting ISTS Leadership Cadre Meeting ISTS Executive Board Meeting ISTS Executive Board
Meeting ISTS
Executive Board Meeting I. Call to Order: President Ernie Schiller called
the meeting to order at 9:05 am II. Approval of Minutes-Sara Coleman III. Treasurer’s Report -Jeanne Rogis Update on the bookstore. Discussion on which company to buy books for the bookstore. IV. Old Business V. New Business 1. Fall Conference: a. Aaron Spurr b. Rick Wells Exhibit Hall Report presented: c. Bill Klein i. Presenters not paying due to being invited to present There was an error in the fall program in times, this
has been corrected in the fall program d. Ernie Schiller i. President's Reception Update ii. Corporate Sponsors iii. Corporate Award Selection – announced iv. In charge of plaques and will take care of this v. Under the Plate Survey vi. Post conference – Tom, in the past on Thursday
night, go over surveys e. Kacia Cain VI. Other Business: VII. AEA Directors -- Ernie VIII. Junior Academy – Ernie IX. Future Conference Date – Ernie X. Press Releases – Ernie XI. Friend of Science Award – Tom Ervin XII. Adjournment 2:10 pm ISTS
Leadership Cadre Meeting The meeting was called to order by President Ernie Schiller at 9:10 AM Those present included: Ernie Schiller-AEA 16 and President, Bill Klein-Past President, Bob Veselis-AEA 2, Kacia Cain-AEA 11 and Facilities, Doug Herman, Jeanne Rogis-treasurer, Kathy McKee and Tony Heighting from the State Dept of Ed, and Gale Vermeulen-AEA !5 and secretary pro-tem. Each person introduced themselves and their teaching assignment/job. There were no minutes read, but there were several requested items on an e-mail from Sara Coleman that were taken care of. Lists of directors were passed around, but they weren't totally current as we were asked to make corrections on another list. There was no treasurer's report. Jeanne will connect with Peg. Old Business: 2. There was discussion about what to do when consolidated AEA regions have multiple regional directors. Since AEA satellite offices remain, it was determined that all regional directors will be kept to facilitate disseminating information. ERNIE will send a letter to all directors. 3. Discussion about how a Regional Director should contact/know current IAS/ISTS members. Jane VanderLinden has a membership list and the Regional Directors should get with their local science consultant to determine members. 4. Ernie has received NO comments about not having
a Spring Program Committee Meeting 1. A discussion ensued per Tony's suggestion that there be a joint IAS and ICTM (math) meeting to bolster attendance. Pros and cons were discussed. Bill Klein suggested inviting the Governor and other state office holders to our Fall luncheon. 2. Fall Conference has a full set of presenters(110) and 4 featured speakers. Wasn't sure if section breakfasts would actually happen as Bill hadn't heard from any of the Section Chairs. If you are a section chair, email Bill K. as to your intentions. Also, Doug Herman will pursue a Biology Section Breakfast Meeting. BILL KLEIN will email section heads to get commitment--are they having a breakfast and what is their agenda 3. Registration fees for the fall conference were discussed. Gale moved that non member registration remain at $65. The motion died for lack of a second. Doug moved that non member registration be raised to $70 with all other registration fees remaining the same. Kacia seconded. Motion passed unanimously. 4. Bill Klein stated that past presidents of ISTS should be honored by being listed in the program. Doug Herman and Bill discussed where (in which boxes) this information may be stored. Distinguished Service awards should also be listed 5. Fall Conference Changes: No Pre-Conference Workshops, Plans are in the works for a President's Reception and a Gala Opening of the Exhibit Hall. Time 8:30 pm to 10.00. Ribbon cutting to occur at 8:30 PM. All teachers would be invited, in hopes of garnering DM area teachers. Registration area would be held at the PCCC beginning at 6:00 pm. We would hold a short ISTS Member meeting for all of the membership beginning at 7:30 pm where we would install officers, and try to get the members to actually attend the function as a member of ISTS beginning with a meeting. Then of course the Gala Opening and the President's Reception held at the Convention Center. Conference Day would start with section breakfasts beginning at 7:30 am and first session starting at 8:30 am, as we have a large number of presenters and sessions planned. 6. Bill Klein moved that $10 be charged to those attending the president's reception/exhibit/ hall/ribbon cutting gala Wednes evening IF they do not register for the fall conference. Doug seconded. There was then a friendly ammendment to change the fee to $5. This motion passed. BOB VESELIS will do a flyer for Des Moines Middle and High School Science teachers and one flyer per elementary school about this and other fall conference changes. 7. Rick needs to be asked about the Bookstore placement. 8. Bill expects there to be 550 in attendance at the conference this fall. 9. There was a discussion which needs clarification. How many/which years are Ernie, Jeff and Bill President Elect, President, and Past President. 10. Regional Directors are to pick up conference flyers at our next meeting and deliver/van mail them to the AEA to have them mail out on the media van. 11. During the Budget discussion, the question was asked, "WHO IS TOM ERICKSON?" It appears that he got $201 under speakers' travel for the fall 2002 conference, but no one seems to know who he is. The question was also asked how much money is allotted for the Raccoon River which will now go to the President's Gala. KACIA will find out. Bob moved to accept the proposed 2002-2003 budget, Bill K seconded and the motion carried. A question was asked about the refund policy as refunds are listed on the budget. AARON needs to be asked (by ERNIE) if a policy could be stated on the web site that refunds would be given no later that one week before the convention. KACIA will find out if we pay for the exact number of meals eaten, whether an extra percentage of meals is prepared, etc. (we do have some teachers who register on site.) 12. Kacia gave a facilities report. She discussed the rooms/costs/etc from Hotel Fort Des Moines. Kacia called Jason at Hotel Fort Des Moines and found that singles, double, triples, and quads are all $87. Suites (standard Kings) are $107. Tony suggested KACIA should also ask about free parking. Ernie suggested that we reserve approximately 7 rooms Thurs evening after the conference to go over results while fresh in our minds Friday. Tony said we need to meet fairly soon, but not the next day. There was some pro and con discussion. We are to think about this and let Ernie know what we think. 13. There will be no shuttle service this year. The skywalk is available. 14. BILL KLEIN will send an e-mail copy of the pre-registration to all of us to edit. 15. Corporate funding: ERNIE will send a letter (via email) to anyone that we give him an address for to find more support 16. The first newsletter will hit the air on September 1st. Bob V. is in charge and he is asking FOR ALL REGIONAL DIRECTORS, OFFICERS, AND MEMBERS OF THE LEADERSHIP CADRE to submit a report. Maybe, something about you, something you are working on, etc. ALL are to get something to him by August 6th. Please help us inform the members. ERNIE will write an article about changes. BILL was asked to write a synopsis of featured speakers, information about award winners and an application blank. TONY and/or KATHY will write an article about what's happening on the state level. 17. Kathy and Tony reported on a grant possibility and asked for support from the ISTS Leadership. (the Christa McAuliffe Educator Explorer Professional Development Program.) We agreed to participate and each director present was asked to send a resume to Kathy by the next day as the deadline for the grant proposal is July 15, 2003. 18. ERNIE will request that SARA send a news flash to newspapers to tout what we are doing. 19. BILL will order mugs at a cost of $2.50 to $3 apiece. NEXT MEETING: Next meeting/combined summer/Sept. meeting was discussed. The question was asked: What does Thursday August 7th look like?? Tony Heiting and Kathy McKee from the State Dept of Ed. are checking into us meeting at the conference room at a ?? Renewable Energy Center ??-in Ames. We could then tour the facility. Meeting time?? How does 9-3 pm sound? Bill Klein would hand out Advance Program Fliers and Members would then take them to your AEA to help distribute. It would serve as our fall meeting and then if we needed another follow up, that meeting would be an ICN meeting. Respectfully submitted, ISTS
Fall Executive Board Meeting The meeting was called to order by President Bill Klein at 4:00 pm. I. Roll A. PR/Newsletter Editor - Bob Veselis B. Election Committee - Ernie Schiller C. IAS Annual Meeting - Bill Cannon D. 2003 Fall Conference October 15-16 Exhibitors - Rick Wells Facilities - Kacia Cain 2003 Fall Conference Featured Speakers - Bill Klein Pre Conference Sessions - Ernie Schiller President's Social - Ernie Schiller Pre-Conference Newsletter / Program - Bill Klein Registration Fee - Bill Klein V. New Business: Meeting Adjourned 5:00 pm ISTS
Executive Board Meeting The meeting was called to order by President Bill Klein at 4:00 pm. I. Roll Those present included: Bill Klein - President, Sara Coleman – Executive Secretary, Aaron Spurr – Webmaster, Registration, Rick Wells – Exhibitors, Tom Ervin – AEA 9, Bill Cannon – IAS Executive Secretary, Ernie Schiller – President Elect, Kacia Cain – AEA 11 and Facilities, Bob Veselis – AEA 2, Jane VanderLinden – IAS, Jim Kollman – AEA 12 , Tony Heiting – Department of Ed., Birgitta Meade – AEA 1, Gale Vermeulen – AEA 15, Ginny Elliott – AEA 6, Nadine Weirather – AEA 16, Shannon Cde Baca – AEA 13 II. Approval of December 8 ICN Executive Board Minutes
- Sara Coleman III. Treasurer's Report - Peg Barbour IV. Old Business B. Election Committee - Ernie Schiller C. IAS Annual Meeting - Bill Cannon D. Web Page - Aaron Spurr E. 2002 Fall Conference Expense Report - Peg Barbour V. New Business: Discussion - Action A. 2003 Fall Conference 1. Date - October 15-16, 2003 Rick, exhibitors like their space. He doesn’t
want the location changed. The convention center has one person posted at the skywalk for security. If we want more, we can hire more, or do some ourselves. Ernie – still concerned with security. When a convention center employee was approached, he didn’t think that checking badges was part of his duties. Kacia – I can mention the attitude that Ernie received when discussing security with one of the convention center’s employees. Rick – we have several officers in the hall, we can be more conscious of people without tags. Rick – I need to leave, are there any comments or questions for me? Bill K – Kacia did you mention that there are others that can do the decorating? Kacia – I did mention another group to do the decorating. Rick – I can communicate with Kacia on that. Will the hall remain in the same space? Rick – I move that the exhibit hall remains in the same space, and at the same cost to exhibitors. [the following costs were provided to the secretary after the meeting: Commercial = $225 booth, $100 for each additional (contiguous) table, $125 per workshop session, Non-commercial = $100 per table, Luncheon = $15 per ticket] Shannon seconded. Ernie – this motion would preclude the location of the president’s reception. Bill – it could, but the costs could go up if we open the exhibit hall that evening. Kacia confirmed this. The cost would go up from $1000 to $1500. Ernie – if we flip flop there would more space
for people Kacia – the convention center would have to cater Ernie – would they be able to provide pricing? Kacia – yes, we will be narrowing down the expenses in January. Aaron – Are alcohol sales possible? Kacia – beer and wine can be done Rick – still concerned as to security and whether turnout is worth the switch Ernie – I agree with you. The focus is to try to attract the Polk County teachers. Rick – I am worried about the goods on the table. Bill K – returning to the motion Tom – Rick is worried about the letter, wants to have the particulars for the letter Bill C – Who will pay for the exhibit hall being open Kacia – the folks that come the night before Bill K – more discussion? Tom – Raccoon River costs nothing. Pizza is $300. We are going to pay $500 more for the hall and charge the DSM teachers for the Wed night shindig? Kacia -- $500 is only for the exhibit hall being open. Otherwise, no extra charge. Tom – the DSM teachers would just come for the food? Aaron – then we should just go back to the brewery Kacia – there are people who are looking for a gala event rather than a casual time. Ernie – we are looking for a different environment Brigitta – maybe there are things we can do to make it more attractive. Rick – call the question Bill K – motion carries Bill K – Ernie, would you like to make a motion as to where to have the president’s reception Ernie – I don’t really know what to do. Bill K – If we have preconference at the convention center there will be a charge Kacia – preconference would be charged the rooms, Rick – could you poll the exhibitor? Tom – poll them this year, then look for the next conference. Ernie – what the exhibitors would be willing to do, would impact how we would conduct the reception Tom – reminded of the group of the contents of the previous motion Ernie – does not want a motion Kacia – are we definitely having the preconference? Do you want them in the same location? Bill K – we discussed having sessions from 5:30 – 7:30 pm with the reception after. Need to be at the same location. Aaron – something to consider, because we used that facilities we get some rooms as a gratuity. Bob V – good idea to recruit DSM teachers, we need to be more creative and aggressive to look at a positive change. Sara – I would like Kacia, Rick, and Ernie to put together a proposal Tom – the people who do this part of the conference should make the decision Bill K – Ernie, are you comfortable with the direction of the discussion? Ernie – I am comfortable. I would like Rick to poll the exhibitors as to a night before opening. My intent is to take ISTS from a bar and improve it. Any suggestions, please email me. Bill K – any other discussion Tom – previous discussion was to look at Adventureland as a possibility? Bill K – we didn’t discuss it at the last
session. Timelines are a problem. Kacia – would be happy to check into it and see if they are big enough. Ernie – I was there a few years ago, I think they had around 400. Bill K – do they have rooms for exhibits and a meal as well as breakout rooms? Tom – I wasn’t suggesting this for the near future, but as our numbers declined perhaps this could be a facility we can look at. Kacia – I did speak to the Marriott but because of the World Food Prize they are completely booked up. 3. 2003 Fall Conference location - Bill Klein 4. Pre Conference Sessions - Bill Klein 5. President's Social - Ernie Schiller 6. Pre-Conference Newsletter / Program - Bill Klein Bill K – requesting for material and will turn the material over to the IAS office staff to do the newsletter Aaron – do you want me to send you the online submissions? Bill K – yes 7. Registration Fee - Bill Klein Bill K – look at the registration fees. Presented current fees. Is there some way to look at the academy members are paying, and reduce their fees as a perk? Sara – although we need to continue to recruit, if we make the nonmembers too high, we could lose even more attendees Aaron – presenter’s rate doesn’t show whether they are members Bill C– 20% of the attendees are not members Jim – could we include membership as a part of the fee to gain members? Tom – we have done that in the past, we ended up getting less money from members that signed up through the conference Bill C – the memberships fee should not be subsidized by conference, or vice versa Tom – it was a one time offer, and we did lose money on the deal Bill K – Change member from 50 to 40, and non up to $75. If the school district pays, it is less noticible Ernie – do you think more would become members? Sara C – I would hope the answer would be yes, but do we have a handle on why 80% of the attendees are not members? Tom – NSTA does has quite a difference. I would like to keep the prices less than that, NSTA is a three day regional. Aaron – suggestion to have two levels of presenters fees. Bill K – I don’t want to differentiate presenters Bill C – need to make it a bad decision not to become a member Bill K – need direction for the budget committee. Aaron – personal check 156, school check 220, 220 credit card (1/4 were school) Bill C – some of those personal checks are reimbursed. Tom – need to take a look at this very carefully and not price ourselves out. Bill K – are you in favor of keeping the fees the same? Tom -- $40 (with membership) vs $75 Ernie – some schools will not pay memberships. Aaron – if you going to include membership, then include full academy dues Tom – how much is membership Jane -- $40 Jim – keep it $40 dues, $40 registration, then $70 if not a member Tom -- $50 was set as value of what the real cost of the conference. We don’t want to subsidize too much. Bill K – we need to come up with $36000, need 600 people to raise that. Bill C – What is more effective to getting people to join, setting the magic number so that it is not punitive, but there is a reward. NSTA’s method is tried and true. Bill K – hopefully Ernie has some direction. B. Ordering new cups - Bill Klein Bill K – would like to order more cups Tom – should we give cups out at the conference? Bill K – expensive Tom – lots of people would ask, where did you get that cup? Bill K – we have sold them in the past Tom – need to continue the tradition of giving them for award winners, and speakers etc. Bill C – some organizations justified as a marketing tool, use as a incentive, the first 100 people who register get a cup Bill K – like that idea Jim K – could put the date on it Tom – we did use the highlighters for dates Ernie – get cups for special events, we could make an incentive. Bill K—will order cups and highlighters., and look at the incentives C. March meeting - ICN? Spring Break? Agenda Bill K – March 13 or 15 Ernie – 15th is a conflict for me, we need to meet Bill K – over the ICN on the 13th? Tom -- 13th is good for me Meeting is set for March 13th. Tom – I appreciate using the ICN Meeting adjourned 6:00 pm Respectfully submitted, provided by Malcolm Price Laboratory School University of Northern Iowa Web Design by 
|