The mission of the Iowa Science
Teachers Section of the Iowa
Academy of Science is to advocate
for excellence in science education
by promoting professionalism,
influencing policy, and enhancing learning.

The mission of the Iowa Academy of Science is to further scientific research and its dissemination, education in the sciences, public understanding of science, and recognition of excellence in these endeavors.

ISTS Fall Executive Board Meeting
Saturday, September 9th, 2000
Ox Yolk Interstate
I-80 Amana Exit 225, Iowa

Meeting called to order at 9:35 am

Members Present: Sara Coleman ISTS Secretary, Don Murphy Chem Ed. Dick Ehlers Chem Ed., Kathy Lockard AEA 14 , Vicki Oswald Elem Ed Chair, Rick Wells AEA 14 , Dave McCauley IAS executive director, Lyn Countryman News Letter Editor, Aaron Spurr Web master, Shannon Cde Baca AEA 13, Terry Coleman AEA 10, Peg Barbour Treasurer, Jeff Hepburn Past President, Erica D. Larson President, Heather Adams Chem Ed member.

I. Approval of the Summer Retreat Executive Board Minutes - Sara Coleman
Ernie moved to approve the minutes. Rick seconded Motion Approved

II. Treasurer's Report - Peg Barbour.
Peg - not clear what her function is. After discussion with Erica and Jane Vander Linden, IAS administrative assistant, the job appears not to be necessary.

Report submitted:
Beginning Balance 6/30/00 $1816.72
Current Balance 8/29/00 $3788.07

Peg - difficult to know it the information is correct because she is not getting all of the information from Jane. No itemization. Difficult to know if in agreement. Currently in the black and working on a transition of the budget. In December we need to think about an 18 month budget.

Erica - budget history: ISTS budget was not aligned with IAS. We are working on a 6 month catch up to the IAS cycle. Terry - concerned with the way the money comes in from the conference. Tom - is this a one time 18 month budget? Peg - Yes Terry - how are our expenses for conference at this time? Peg - can not answer at this time Jeff - September meeting worked on the budget so that the dollars are there for conference. Speakers are coming in less expensive which helps. Food costs are going up so we have made adjustments. We are working to stay within the budget. Peg - did not have time to sift through the information for a formal detailed report as the information did not come until Wednesday of this past week. There is about a $3000 difference between ISTS and IAS figures. This is probably due to some bill that is through in one organization, but not through the other. Erica - Information about bills need to get to both Jane and Peg. The best way is to flow through Peg. Ernie - it should be the ISTS treasurers job to keep track of bills. Dave - difficult from the office. Those bills for work that is done at UNI are difficult to manage within the UNI billing structure. Getting signatures for certain functions within the time frame is difficult. Erica - the new billing codes need to be used so that things can be properly paid for. Erica - meet with Jane make sure to follow the codes and clear up the communications. Dave - Peg is coming into this system cold. There will be communication gaps for a while, Jane keeps specific record of deposits, ISTS needs that information to do a checks and balance. The relationship between the ISTS treasurer and the IAS administrative assistant needs to be clarified. The ISTS treasurer is necessary for a working relationship between IAS and ISTS. Terry - the ISTS treasurer should be in charge of our budget, and following where the money is going. Aaron - since I am in Cedar falls why go through Peg since it will just delay payment of the bill. Erica - It is fine to go directly to Jane, just inform Peg so that she has that history. Also, Peg doesn1t know the job that individuals within ISTS are doing so put more info on the paperwork so she knows how to budget and bill. Dave - remember that the money generated by ISTS is their money. The broader view of the IAS sets some controls on that money, but ISTS basically has control on how that money spent. Aaron - are money handlers bonded Dave - not sure, we do have an insurance policy. Sara - motion we accept the treasurer1s report Don seconded.
Motion Approved

III. Old Business
A. Summer Retreat Update - Erica Larson
Brief overview. Information on previous minutes Dave - looking for grant opportunities and support for the Junior Academy

B. Newsletter Editor1s Report - Lyn Countryman
Lyn - should be finished and printed by the end of this week. Dave - have you talked to Jane about getting this bulked mailed yet handled as first class. Lyn - unaware of this, will check

C. Web master Report - Aaron Spurr
Submitted report. Discussion board shut down due to lack of use. Server is going well. Links are continuing to grow and Fall conference registration going well Dave - IAS list serves are up and running. ISTS has one list serve. Thanks to Sara Young UNI student for her efforts in setting this up

D. IAS Update Report - Dave McCauley
Dave - The farm has been determined to be unprofitable with the IAS Board deciding to sell. Looking to finding bids by the end of this month. If no viable bids arrive, then the board will go to a firm to auction the property. The auction would come in November. The effect on ISTS will be that all past deficits will be wiped clear, so that
all budgets would be placed on sound footing.

IAS is attempting to reactivate committees throughout the academy. Committees have been formed to raise money. Three funds are available to contribute: Science Endowment - interest will be used for programming, the principle is not to be touched. Minimum donation is $1000. Thus far nine people are in the endowment fund. With that donation the donor would be excused from dues (this is not a life membership) Benchmark - seed money for other committees to perform their functions, pays expenses, etc. Current balance is over $10 000.
General Fund - $20 000 raised so far This money is raised internally. It is easier to raise dollars from outsiders when an organization can show member commitment towards fund raising. Dave - contribute to your academy!! Lyn - what is lifetime dues Dave - multiple of the annual dues, will provide more specific information if desired.

E. Awards and Recognition - Lyn Countryman, one corporate. sponsor submitted: Pioneer International Friend of Science, Individual: Jody Cunningham 3M nominated by Curt Froyer, Distinguish Service: Ernie Schiller given by committee.

F. Fall Program Update
1. Program - Jeff Hepburn
Dates conflicts with NABT and NSTA regional, but things look fine. Karen Wignall is not going to be able to be doing facilities at the conference itself, Terry and Mike Zeller will assist on conference day. Submitted report - summary 5 featured speakers, 87 sessions, pre conference 1 short course 11 sessions. Facilities - discontinue the Savery because of low attendance and cost, meal costs have gone up over 20%.

2. Pre-Conference - Jeff Hepburn and Erica Larson
Going fine. Nice variety of sessions

3. Registrations - Aaron Spurr
Report submitted Registrations continue to come in at this time 40% on line registrations, Meal tickets will be printed with name badge, must present the ticket to get a vegetarian meal

4. Facilities - Karen Wignall (by Jeff)
Fine

5. Exhibitors - Mike Zeller (by Jeff)
53 commercial tables 12 non commercial tables Exhibitors are fine, down in numbers, Dollars about even.

6. Corporate Sponsors - Tom Ervin
Submitted a report Donations are close to last year

Lunch recess 11:30 am

Meeting reopened at 12:26 pm

7. Under the Plate Survey - Erica Larson
Erica - include a retirement question, ask whether anticipating leaving science education. Discussion on how best to reach teachers and be broad based on what teachers are contacted. Other questions will be the regular type, willing to present, topic inventory.

8. President's Reception - Erica Larson
Cordial invitation to all to attend the reception the night before the conference at the Raccoon River Brewery

9. Tasks and Volunteers - Jeff Hepburn
Jeff - requests for volunteers. Appreciate the time for volunteering, if rooms can be paid from another source, please pursue. Discussion of who should gain a room for their services. Jeff will keep track of this. Questions about highlighters - should we order more? Suggestion to just put ISTS of the IAS and the web address and use
just as advertisment for the group Bookstore will be moved to a
downstairs position.

10. Chemical Education Section Breakfast - Don Murphy and Dick Ehlers
It is a social gathering. Heather Adams of CR Washington is Chem Ed Chair - elect

11. Elementary Education Section Breakfast - Vicki Oswald Steve Spangler is the speaker at the breakfast if travel makes that possible

12. Earth Science Teachers Section - Suzette Smedes (by Erica)
Bruce Frana Grant Wood AEA is Earth Sci Chair - elect

IV. New Business

A. ICE - Iowa Consortium of Educators - Kathy Lockard
Kathy - group of people from different disciplines forming one group. Conference Aug 2nd on reading across the disciplines. Science is the only discipline not represented. Jeff - received many emails that we should support this effort Erica - we will table this to answer questions as to using dues monies to support another organization, which member of the executive committee to serve as ISTS coordinator to this group

B. President-elect nomination form on the Web - Aaron Spurr
Erica - will approach to get an election committee chair

C. Fall Conference Follow-up Membership Recruitment Letter - Dave McCauley
Erica - desires follow up letters to people who attend the conference but are not members of the Academy. Discussion included getting a marketing student to work on our marketing, could have become members and gain membership through the following year. Erica - Dave drafted a letter that will go through AEA and regional directors

V. Committee Reports

Spring Program Committee - Doug Herman
Doug - topics under consideration: innovation and technology Sara - need to include how to get the technology not just how to use it. Discussion: grant resources, copies of funded grants, web sites, people from granting organization making presentations

VI. Planning for the future

1. ISTS involvement in Science Teacher Recruitment issues
States bordering the Missouri River (ND, SD, NB, MN, IA) have formed a coalition which is going for an NSF grant for professional development utilizing a concept of CTL - Centers of Teaching and Learning. Erica will, with the support of the Executive Committee, write a letter of support for this effort from ISTS. Shannon - wants us to have a real impact in all areas of teacher issues, financial, teaching load, planning time, outside demands, state mandates, and the like as we look as ISTS as a leadership body when dealing with legislative issues and improvements in the profession.

2. Ideas for the growth and expansion and publication of the ISTS Web page and the list serve
Erica - lets feature our award winners in the web page, their activities, and their involvement with students. We will work on confidentiality issues with students.

3. Other Items
a. Shannon - clearing house for free items for teachers, industrial equipment, surplus materials.

b. Jeff - Eisenhower funds meeting. Would like to support having statewide across the disciplines meeting. If no school is held then this would assist the sub situation.

c. Sara - Evolution issues: What can science teachers expect for support with this issue? Dave - Social issues committee of IAS, NSTA, NABT, AAAS, has materials. Science is being hit from many directions. AIBS list serve has information on this issue.

d. Tom - Award winners need to be recognized in the preconference flyer

VII. Adjourn
Sara - motion to adjourn
Kathy seconded
Motion Passed
Meeting adjourned at 2:15 pm.

ISTS Summer Leadership and Planning Retreat
Saturday, July 24th, 2000
Neal Smith National Wildlife Refuge
Prairie City, Iowa

President Erica Larson called the meeting to order at 9:32 AM.

Members present were: Doug Herman (Pres. Elect.), Jeff Hepburn (Past-President and Fall Conference Chair), Erica Larson (President), Karen Couch Brietbach (AEA 7 Regional Director), Curt Froyen (AEA 11 Regional Director), Kathy Lockard (AEA 14 Regional Director), Vicki Oswald (Elementary Teaching Section Chair), Dick Ehlers and Don Murphy (Chemistry Education Section Co-chairs), David McCalley (IAS Executive Director), Tony Heiting (DOE Science Consultant), Kathy McKee (DOE Environmental Ed. Consultant), and Cindy Williams (ISTS member and guest).

I. Approval of the Executive Board Minutes and Section Business Meeting Minutes from April, 2000

- Sara Coleman, Vicki Oswald served as Secretary protem. There were no corrections or additions.

Motion to accept minutes made by Curt, seconded by Karen. There was no discussion and the motion carried unanimously.

II. Treasurer's Report - Erica Larson will report as treasurer protem for Peg Barbour.

ISTS Income and Expense totals from July, 1999 to June 31st, 2000:

Income = $53,937.86
Expense = $66,817.47
Net Income = -$12,879.61
Merrill Lynch Money Market account (as of 5/30/99) = $5,099.56

However, Jane VanderLinden reported that as of our July 7th, 2000 meeting ISTS was operating in the black due to the Exhibitor's fees that have been collected by our Exhibits Coordinator, Mike Zeller. But I do not have the exact figures at this time. Motion to accept the Treasurer's report made by Karen and was seconded by Don.

Discussion: Dave McCalley informed the group that the 2000 Fall Conference will be covered and upon the sale of the farm, the ISTS debit will be covered. Results of vote: motion carried.

III. Old Business

A. Newsletter Editor's Report - Lyn Countryman,

Lyn Countryman, current Editor and Karen Couch Brietbach, editor for the past two years submitted an email report to Erica. Lyn Countryman, current Newsletter Editor reports in an email sent 7/16/20: The number of copies that Jane tells us to make includes the Elem Section, Chem Ed Section Earth Sci Section and ISTS. We usually add some onto this to archive, we keep about 5 in the archive, and about 100 are used only for the fall issue to advertisement to get corporate funding. The mailing goes through campus mail. (I think it goes bulk.) I am not sure if the IAS office does the labels (prints and sticks) or if they print and we stick, or if Jane send the database and we print and stick. Karen would know this. I am not sure who takes it to UNI mail, whether it is us or Jane, but I do know that IAS pays for set up costs, printing, and postage. We went from an ISTS Journal and a newsletter 3 times/year to ONLY a newsletter TWO times a year. I do know that costs go up on printing and such, but those are things we can't control.

Past Editor Karen Couch Breitbach reports in an email sent 7/23/20: Once the newsletter has been "set" - it is ready to print. The IAS office sends us labels that work-study students here in the science office attach to the newsletter. The newsletters are then sent to the UNI campus mailroom and I believe they are shipped out bulk. The number of copies that we have printed has changed over the past several issues. We have never had a firm policy as to who receives the newsletter and sometimes I receive a special request from the IAS office for extra copies. I want to say that last time we printed between 500 and 600 copies.

We are finally getting some consistency in the newsletter. It is a good looking and well organized publication and I don't want to lose ground by making a lot of changes.

B. Webmaster Report - submitted by Aaron Spurr for the period January 1 - July 19, 2000:

The Macintosh 7250 Workgroup Server is continuing to work well. 128 MB of additional RAM were installed in early May. This has allowed me to turn off virtual memory, making the server slightly more responsive and more resistant to crashes.

There have been 2696 distinct hosts served, 8904 total requests for pages, and 69,489 total requests since January 1.

busiest day of the week: Tuesdays
busiest hour of the day: 5:00 - 6:00 p.m. (10.3% of all requests)

The Fall Conference Advance Program is available on the Web site and has been for about three weeks. I want to thank Jeff Hepburn for getting that information to me in a timely manner.

On-line registrations will begin to be accepted sometime in mid-August.

Approximately 40-50 new science links are added to the 3Links2 section of the Web site every month. Two or three-sentence annotations accompany each link to give the visitor an idea of what is available at the site. In addition, new links added to the Web site are placed on a 3New Links2 page so people can easily check that for new entries.

Science-related news items continue to be updated daily on the main page. Headlines are listed on the page, with links provided to complete stories.

There have been 74 Ask-an-Expert questions placed since January 1.

C. IAS Annual Meeting Report - Dave McCalley, Erica Larson, Richard Ehlers and Don Murphy.

Dave reported: Had 310-320 attendance (which was a larger attendance than last 2 years). Exhibitors were not interested because of timing of the conference. He is expecting 350 for next meeting. Dave thanked the ISTS for helping get IAS into the Hotel Ft. Des Moines. He reported the ISTS/Anthropology Symposium on Evolution in the Classroom received accolades. And he is pleased to see ISTS play a roll in the IAS Annual Meeting.

Erica reported on a very successful set of 7 papers on Friday that included the 5 papers from the Science Teaching Section. Saturday the joint symposium with the Anthropology section was well attended. It included opening and closing remarks from Eugenie Scott, the Executive Director of the National Center for Science Education in California Berkeley and requested papers from 6 "experts" on the topic of Evolution and the Classroom teacher. During this 3 hour symposium there were as many as 50 individuals present at one time.

Don and Richard reported: Chemistry Education has 2 papers presented, demonstrating a lot of technology, and that there were 10-20 in attendance during those papers.

D. Status and condition of the ISTS Mission, Goals and Standard Operating Procedure Documents - Lyn Countryman and her committee of reviewers.

Erica Larson pointed out that the mission statement is printed in every Newsletter and both the mission statement and goals were included in the Final Program for the Fall Conference.

The SOP is in need of some reviewers and some information from the officers. Erica asked for volunteers to get in touch with Lyn Countryman to work on reviewing and completing this document in time for the September Exec. Board Meeting.

Volunteers: Doug Herman, Karen Couch Brietbach and Erica Larson all volunteered to review the SOP.

E. Other items = none were brought forth.

III. New Business

A. Fall Conference Update - Jeff Hepburn, Tom Ervin, Erica Larson and Aaron Spurr.

Jeff reported: Karen Wignall is in charge of facilities, Mike Zeller of the Exhibitors, Tom Ervin of Corporate Sponsor Funding, Aaron of the Registration, Erica helped with Pre-Conference and Jeff organized the program, lined up all presenters, featured speakers and the Luncheon Keynote.

Jeff distributed Advanced Programs to everyone titled Pathways to the Future. Mike tells him the exhibitors are on track. Karen Wignall reports a 25% increase in the Polk County Convention Center. Jeff warned attendance may be affected by the fact that the NATB is the same week and NSTA Regional in Milwaukee is the week after. The Savory will not be used due to poor attendance at sessions last year and to cut $750 from the budget. There are 87 concurrent sessions using 17 rooms. 2 rooms will be used for 5 Featured Speakers sessions. The Pre-Conference has 11 workshops. There were lots of "extras" trimmed out in order to cut costs, so Jeff requested volunteer help from all of us during the Conference. Mike Zeller needs a name of someone interested in coordinating Exhibitors next year to follow him around during this conference. Erica will pursue this. And Aaron Spurr indicated in an email to Erica that he would be willing to continue as the Registration coordinator through 2001.

Tom Ervin submitted a report via email which was read by Erica to the group. Tom reported: FYI and for the meeting on Monday, here is an update on my activities with corporate funding:

1. Lyn Countryman wrote thank-you notes last fall, after the conference, to the nine groups who gave us financial support.

2. An article was submitted to be printed in the ISTS Newsletter, thanking the Corporate Sponsors and asking for more company names that might be good contacts.

3. I have followed up Lyn's note with a thank-you letter of my own, directed toward the individual who served as my contact within the company. With the letter, I included a copy of the 1999 Final Program.

4. I have written 77, year 2000, letters requesting financial support for this year's fall conference. With this letter, I also included a copy of the 1999 Final Program. I wrote 5 types of letters. They are very similar in 90% of what they say, but are tailored to a specific corporate category. I used the following 5 corporate categories:

a. The 9 donors from 1999
b. Donors from 1998, or before, but not in 1999
c. F.O.S. corporate winners who have not made a contribution
d. Folks who responded to my 1999 appeal, but did not send us money
e. Groups who have never given us a dime, but ought to help

5. Currently, I am merely waiting Jeff's mailing of Advance Programs, so that I can mail them out with a "hot off the presses" letter, encouraging the 77 to jump onto our band wagon.

Erica reported: The 11 pre-conference workshops are all described on the Website at

http://ists.pls.uni.edu/fall-conference/preconf.html#ws.

The Pre-Conference Workshops will be held on the second and third floor of the Hotel Fort Des Moines. The ISTS Fall Conference Registration Desk will be on the second floor lobby of the hotel Fort Des Moines and will be open from 4:00 p.m. to 6:30 p.m. for your convenience. A light supper will be served at 6:00-6:30 p.m. and is included in the registration fees for each Pre-Conference Workshop. Erica was charged with submitting an article about the Chem Ed. Pre-Conference Workshop by Cindy Root on Microscale Chemistry.

Aaron Spurr reported in an email sent to Erica on 7/12/20:

The online portion of it is a little complicated, and the only person who can manage it is me, the guy in charge of the Webserver. In other words, if someone else were to be the registration coordinator at a future date, I would still need to be the person who does the online registrations since whoever does them has to have direct access to the server, set up the registration page (that takes FOREVER!), and keep the server's "digital ID" updated and running smoothly. To make a long paragraph short, I found out last fall that the "line" separating Webmaster and registration coordinator is very thin. Right now I'm planning on doing the registration stuff for the 2001 conference.

B. Information from the IAS Board Meeting on July 8th - Dave McCalley and Erica Larson

Dave McCalley reported that the Preliminary budget is in line, that the expenses and incomes on a day to day bases are known and IAS is currently in the red. The sale of the farm and the major fund drive of the IAS Finance Committee are attempting to remedy the situation. Dave encouraged us to support the Academy and to remember your support is tax-deductable. At the IAS Board meeting the new board members were introduced: Paul Garvin and Mark Brockmeyer and Erica Larson was introduced to the Board as the ISTS President and a special guest to the Board.

Erica Larson reported that she was invited to participate as a special guest to the IAS Executive Board meeting on July 8th. It seemed opportune to meet with Jane and Dave on July 7th to discuss IAS/ISTS and the financial situation. Many questions were answered and accounting complications were discussed during the July 7th meeting.

At the Exec. Board meeting on July 8th, as the sale of the Farm was discussed in detail. Erica was asked by Neil Bernstein what the status of the feelings between IAS/ISTS were at this point in time. Erica explained how ISTS officers had been shown the major discrepancy in fiscal reporting, (namely the error that was made by former IAS Administrative Assistants to report 48% of the entire interest, dividends and capital gains from a Merrill Lynch investment, ISTS was only to receive 48% of the Money Market Funds. Erica emphasized the amount of time spent in December trying to make-up for these lost on paper funds and that it is ISTS's intent to run a Fall Conference which balances out and to that end we cut and increased registrations. She then asked the IAS for financial and moral support as we worked through this fiscal discrepancy. She assured them we would be fiscally reasonable and prudent, but that we fully intend to continue with our programs and with planning and outstanding fall conference for the science teachers of Iowa. ISTS was assured the Board1s support and wishes for open communication lines. Mark Brockmeyer responded as a former ISTS president that it was a hardship on the future fall conference chairs as the fall conference demonstrated profit for many years and that profit was the seed money to ensure the ability to attract outstanding key note and featured speakers. Erica responded that Jeff had been able to attract Steve Spangler as the luncheon speaker for this fall by using some creative bargaining. She hopes that she will be able to maintain the tradition of an outstanding, nationally known luncheon speaker.

C. Information on the new Accounting Codes and Policies - Erica Larson Erica informed the group that Jane VanderLinden, the IAS Administrative Assistant has established a clearly defined set of codes for ISTS to use in all purchases and in filling out the reimbursement request forms. Peg Barbour and and Erica will make sure we are all using the proper codes when we request reimbursement or submit projects to businesses that IAS will eventually need to account and pay. Dave stated the accounting system should now be straight.

D. Friends of Science Award and the Distinguished Service Award - Lyn requests nominations for Friends of Science be made directly on the web at

http://ists.pls.uni.edu/misc/friend/friend.html.

Curt suggested Cargill and 3M. Lyn requests suggestions for the Distinguished Service Award be emailed directly to her at . Erica asked that the nominators complete a nomination form on line. It is important to see to it that these forms get sent to Lyn ASAP in order to allow enough time to organize the awards before the Fall Conference Luncheon.

Break for a picnic lunch served by Trevor and Sara (Erica's 13 yr old son and 10 year old daughter)

III. Committee Reports

A. Membership Report - A Regional Director volunteer is needed to chair with Sara Coleman and Peg Barbour as ex-officios. It was discussed that this committee may be redundant with an IAS committee and maybe our best role would be to have a Regional Director serve as the ISTS representative on the IAS Membership Committee. Dave reminded us that Mark Brockmeyer had been the past chair of the IAS membership committee to redesign the Membership Flyer and that ISTS has had an active role in recruiting new members for the Academy. Karen suggested doing away with this committee and having an ISTS representative on the IAS committee geared at a K-12 focus. Dave will look into ex-officio status. This discussion was tabled until September.

Action this committee is charged with taking this year is: to provide the Regional Director's with names and addresses, a cover letter from Dave McCalley and a membership flyer for them to use to contact the registered attendees that are not members of IAS. Erica will follow up with the charge to the regional directors.

B. Election Committee Report - Erica is working on getting a Regional Director volunteer to chair with Jeff Hepburn as ex-officio with Erica responsible for doing all of the paperwork for the election process. Action the committee is charged with taking this year is: to nominate at least two President-elect candidates that are willing and able to serve. Karen Couch Brietbach recommended adding nomination forms in the newsletter. Erica suggested individuals could be encouraged to self-nominate.

C. Awards and Recognition Committee Report - Jeff Hepburn - chair for 2000/2001.
Jeff reported that Lyn is currently working on Awards for this Fall Conference, he will be working on this later in the year for the 2001 Fall Conference.

D. Spring Program Committee - Doug Herman - chair
Doug Reported: the IAS Annual Meeting will be April 20-21st, 2001 at the Hotel Ft. Des Moines. Doug will represent the ISTS at the September Planning Meeting in Des Moines. Doug was charged with exploring the possibilities of continuing to submit a Call for Papers from the ISTS and offering a Symposium on a topic of high interest to Science Educators. 1999 Symposium topic was on Assessment, the 2000 Symposium topic was on Evolution.

E. PR/Newsletter Committee report - Lyn Countryman - and SPARKS editor is Vicki Boss
Lyn needs articles from the following people for the Fall Newsletter. You can email your article .

1. President Elect Introductory article from Doug Herman.

2. Treasurer's letter from Peg Barbour introducing herself as the new ISTS Treasurer.

3. President Article from Erica Larson on the plans for ISTS for 2000-01

4. Past-President Article from Jeff Hepburn on the 2000 Fall Conference.

5. Articles from the Regional Directors on news about science teachers, courses, workshops, innovative science teaching techniques and special projects in your region to expand the newsletter to reflect what is going on in Iowa.

6. Events/Workshops/Conferences and Conventions that need to be advertised that relate to science teaching.

7. Articles from members of the Elementary Science Teacher's section for the SPARKS portion of the Newsletter. Karen Couch Brietbach suggested human interest stories from the officers, a chance for the membership to get to know the officers beyond their ISTS role. Tony suggested an article on ISTS's position on the science teacher shortage. Jeff suggested putting the ISTS Newsletter on the Web and including an Electronic Trading Post, which would be an opportunity to get information about presentations you were not able to attend at the Fall Conference.

F. Fall Program Committee report - Jeff Hepburn - chair
Jeff asked for comments and corrections on the Advanced Program be sent directly to him as soon as possible.

Erica asked for suggestions of items/questions/information that this group would like to see included on the Under The Plate Luncheon Questionnaire. Suggestions from the group included: House file 2002 science assessment, web utility, evolution issues, newsletter impact, collect data on teachers planning to retire, leave teaching, inventorying which schools are members of the Iowa Junior Academy of Science and use the services.

G. Other committee new business

IV. Planning for the future

A. ISTS involvement in the restoration of the Junior Iowa Academy of Science. Erica reported: Larry Schwinger of Stuart, Iowa is the new Junior Academy of Science coordinator. He wants our help to revitalize the IJAS by having every science teacher in the state of Iowa make sure their school is a member. The membership dues are just $20 for a school and this earns four very important benefits:

1. application forms for students of that school to apply for grants to do their science fair and IJAS Poster Paper contest projects.

2. Nomination forms for the Pella Rollscreen Outstanding Science Student Award (which is a nice medallion).

3. Nomination forms for the Science camp for outstanding science students.

4. Publication of the STARS manual.

Larry is looking for help from us. Feel free to contact him at 515-523-1313 (w), 515-523-1061 (home) or email if you want to help with this very important cause. Erica asked for ideas from this group of ways to ensure that every school in Iowa take advantage of this great opportunity. It was suggested that ISTS take an active role in publishing the benefits of membership in the IJAS in the Newsletter. Erica will contact Larry and request he submit an article. Erica asked each member of the board to start by asking their school if they had paid the $20 dues for this year and if not to see to it their school joined.

B. ISTS involvement in Science Teacher Recruitment issues Action ISTS is planning to take to begin to address this issue is offering a pre-conference workshop directed specifically to new teachers and pre-service teachers. Tony Heiting and Jack Gerlovich have indicated they would have information to share on Standards, Benchmarks and Safety. Erica asked this group for other suggestions of vital topics that should be included in this pre-conference workshop. Tony commented that his office had been contacted for assistance in filling science shortages. The group brain stormed ways we could help draw new teachers into the field. Tony suggested we could be most effective by informing the legislatures of our findings on anticipated science teacher retirements and science teacher's planning to leave the field from our Under the Plate survey. He also suggested a committee be formed to help define the problem and suggest solutions. Erica will seek person1s interested in being involved in such a committee to help her draft a document to send to the legislators. She said we could all personally start by encouraging our best and brightest science students to consider teaching as their career.

C. Ideas for the growth and expansion of the ISTS Webpage

Erica first asked for feedback from the group on the effectiveness and usefulness of the webpage to them personally. Many commented on their personal use for contacts, minutes, experts, the calendar. Erica said she had just accessed it for the Advanced Program information to check on what would be offered at the Fall Conference. Jeff suggested meeting with Aaron to discuss putting the following items on the web:

1. The ISTS Newsletter

2. Information about activities from the Award Winning teachers of Iowa.

3. Information about the student projects that have won various awards.

4. ISTS Officer nomination forms

Erica then asked for creative suggestions of ways to make sure every science teacher in Iowa knew and bookmarked the URL for the ISTS Website. Don shared a luggage tag that he has attached to his briefcase that could have the Fall Conference Dates on one side and the web address on the other. Vicki suggested we could get a corporate sponsor to fund these and include their logo for advertising. Erica will check into this for the 2001 Fall Conference.

D. Ideas for fund-raising and promotion of membership and involvement in the ISTS and IAS. Erica shared an idea generated from a meeting she had with Dave and Jane that involved seeking advertisements to include in the Final Fall Conference Program. These advertisements might be from the exhibitors or local Des Moines Businesses or from the corporations which have given donations to support our Fall Conference. Erica asked the group for comments and additional ideas. Jeff informed the group that the Exhibitor fee includes advertising their business cards on the last pages.

E. any other ideas/issues you wish to put forth. Doug suggested we address new teachers use of the web site and create a listserv for new teachers.

Jeff charged Erica to put information out to the ISTS membership on a regular basis as a good communication practice.

Kathy, as a member of the Iowa Consortium of Educators (ICE) proposed ISTS consider joining the consortium, which involves a $200 commitment the first year and $50 each year after. This consortium currently consists of the following Iowa Teaching groups: Math, Social Studies, and Reading and Language Arts. She will bring more information to this group after the Aug. 2nd and 3rd Conference. Jeff suggested there was money in the budget for just such a proposal. Erica will put this topic on the September Agenda.

Dave complimented ISTS on its fund-raising through increasing membership to IAS. Tom Ervin has agreed to participate in the IAS fund-raising efforts. 

Dave described the IAS listserv's that are being created. If anyone wishes to be included on one dealing specifically with the topic of evolution, contact Dave by email and ask to be added.

Tony reported good news the federal Eisenhower Funds are secure for another year. And the States of Iowa and Missouri received a $6 million NSF grant for the next five years to work with 26 rural K-6 schools on Inquiry Based Teaching Best Practices. Ninety Iowa teachers, K-6 and their secondary science teaching Mentors, were trained in St. Louis this summer. More information will be forthcoming on this exciting endeavor.

IV. Adjourn

Dick moved to adjourn at 2:00 PM, Don seconded. Motion carried. Members were invited to watch the Neal Smith Prairie Preserve video presentation and enjoy the facility before they returned home.

Respectfully submitted

Vicki Oswald,
Secretary Protem

MEMBERSHIP MEETING
Saturday, April 22nd, 2000 at 1:00 PM
Hotel Ft. Des Moines, Des Moines, Iowa

The Meeting was opened by President Jeff Hepburn at 1:03 pm.

Those present included: Jeff Hepburn (president), Erica Larson (president elect), Sara Coleman (secretary), Lyn Countryman (past president), Beverly Iverson (treasurer), Karen Wignall (ex-officio), Vicki Oswald (Chair - Elementary Section), Kathy Lockard (AEA 14)

I. Approval of General Membership Meeting Minutes from April 24th, 1999 - Sara Coleman

Lyn Countryman moves to accept the minutes Erica seconded Motion passed

II. Old Business

Recognition of Past Officers - Jeff Hepburn
Recognition of Bev Iverson, outgoing treasurer
Recognition of Lyn Countryman - conference chair

III. New Business - Installation of New Officers - Jeff Hepburn

Results of 2000 Election

The following individuals were installed as ISTS officers

Erica Larson President
Doug Herman President Elect
Peg Barbour Treasurer Elect

IV Adjournment

Motion to adjourn Lyn Countryman

Bev Iverson seconded Motion carried

Respectfully submitted,

Sara Coleman
Secretary

Executive Board Meeting
Saturday, April 22, 2000
Hotel Fort Des Moines, Des Moines, Iowa

The Meeting was opened by President Erica Larson at 1:11 pm.

Those present included: Erica Larson (president), Jeff Hepburn (past president) , Sara Coleman (secretary), Aaron Spurr (web master), Beverly Iverson, Karen Couch Breitbach, Kathy Lockard (AEA 14), Kären Wignall (IAS Board of Directors), Vicki Oswald (Elementary Chair), Lyn Countryman (ex-officio) Ross Iverson, Sue Smith, David Hayes, Susan K. Lorenzen, Mike Zeller

I. Approval of Executive Board Minutes - Sara Coleman

Kathy moved to approve, Ross seconded motion passed

II. Treasurer's Report - Bev Iverson Handed out the revised budget

Carryover - As of 3/31/00 carryover was $150.00. A bill (of approximately $4000) came through, so we are now in the hole. Kären - if we lost $ on the conference we should still have a positive balance. Bev - $14000 difference between what we say vs the academy as of October. Discussed possible places of errors. There is still misinformation being given. Kären - does the $14000 include the admitted errors? Bev - this is information without the errors. We had to pay off old bills from old conferences. She has statements coming from last years budget and is paying from last years budget. Jeff - made sure the entire board was there during their meeting and they talked about the problems. The board is trying to minimize the problem. It is in the record that the issues are not resolved as far as we are concerned. Kären - we need to make one more attempt to show the gap and see if they will take responsibility. Once the situation improves to gain credit for this money. Erica - is the understanding includes this Fall conference, what if we can't makeup the $4000? Ross - we carried them, they should carry us. Kären - we are 35% of the academy. We support each other. Lyn - raised conference fees? Erica - it is within the approved budget for this year. Jeff - rising cost of conference is why. Lyn - How did they lose this money? Tom raised the corporate funds, where did this go? Bev - we stayed with the budget, we had $5000 from the year before that we need to deal with. Lyn - can we submit both presenters and registration in one step? Aaron - problems with two people presenting. Jeff - required to be in the final program need to pay. Erica - can take care of this.

Category Summary Report handed out

Ross motion to accept the report Vicki seconded Motion carried

III. Old Business

A. Bylaws and Standard Operating Procedure - Jeff or Lyn

Update - Lyn Bylaws are approved and will get them printed. Academy should pay as section business for the academy. Need direction as to format and distribution. Recommend to do the booklet form and send it with the Iowa Academy membership. Karen CB- want control as to format so they look really good. Kären - need a different color for the update. Erica - we will specify what we want, and Lyn will take care of this. SOP - 16 pages Needs more help in treasurer, secretary and regional director portions. Sees the SOP as an evolutionary document. Guideline for the positions and a three ring binder. Needs a list of people willing to read for specific needs. Need time line, more specific responsibilities, better with more detail rather than less. Will send the pieces to previous office holders for review.

B. Committee Reports

1. Elections - Kathy Lockard - chair (Lyn Countryman - Ex Officio)

Election report

Doug Herman Sioux City - President elect
Peg Barbour Ames Middle school- Treasurer
All candidates were excellent. Close election. Shows the quality of the candidates

2. Membership - Regional Director chair - There is no one in charge at this point (Sara and Bev are ex-offico) Need a regional director, this summer need to get someone to take that responsibility. Kären - recommend to talk to the IAS membership committee because they are looking at major fund raisers. We need to collaborate. Erica - will investigate

3. Web Site - Aaron Spurr - chair

Handed out report. Would like money for the RAM upgrade. This would speed up access. Kären - could we use programming dollars? Jeff - within the budget already so it will be taken care of. Kären - we are discussing an evolution resource section on the web. Aaron - lots of please post from various sources. Don't have a spot plus don't want to say no. Jeff - if it for the benefit for the science teachers of Iowa then should post. Karen CB asks to advertise the newsletter on the web Kären - post the IAS posting on evolution on the web. Erica - IAS has an evolution spot now.

4. Awards and Recognition - Lyn Countryman - chair (Jeff Hepburn is ex-offico)

No information at this time

Need to appoint three more people on the committee in addition to Lyn

Vicki Oswald and Sue Smith volunteers. Erica will approach Lisa Martin

5. Spring Program - Erica Larson - chair

Friday 7 papers 2 chem ed. 1 elementary 3 science teachers 1 earth science 20 people average

Symposium 7 papers and panel discussion average of 45 people.

Kären - suggestion for next year - Nature of Science

6. 1999 Fall Program - Lyn Countryman - chair

It was fun, it is done, it was good

IV. New Business

A. Report from IAS Board Meetings - Jeff Hepburn

Jeff - ISTS invited to IAS Board meeting. Kären - IAS Board meeting Executive Session at the Feb board meeting. The dollars were not there. Jane has done a fantastic job. Approaching an audit situation. Will conduct an internal audit. Many records were destroyed due to an inept office worker. Unfortunate situation. July 1 of 1999 will be the point of where the books will begin with the money available. Right now, doing a lot of creative financing, grants etc. Totally legal and it is helping us. Earning power of the accounts has been improved. Dave felt the management of the Farm was wanting. Tiling, storage systems are needed, the farm is currently making $30 000 a year. Pioneer dropped the seed corn contract. No where in the will does it need to be a model farm. The prairie has not been maintained. Terracing has not been affective. Looking at endowment funds. Benchmark funds - seed money. This will not assist with short term needs. This is a logical time to sell the farm. Ross - I had a vision for the farm. Don't like the idea of selling the farm, but lets go back to the IAS and get working capital for ISTS to connect the old and new financial systems. Jeff - sold $30 000 of a $40 000 stock fund for short term needs. Kären - as elected representatives to the board we are responsible for the financial side. We don't want to injure relationships with others in the academy. This is not an easy issue. Lyn - leadership needs to talk to Dave about this missing money. This is how much we expect if you sell the farm. Mike - how can they disregard out books? Kären - this summer will go back and look at the books even more closely. Jeff - we are aware. Mike - we kept better books. Sara - the issue is that the academy cannot tell how much money was accounted at any particular time. We can show our bills and expenditures but since we cannot reconcile with the academy we will never be able to arrive at a figure. Kären - think we can this summer get this discussed with the academy leadership and get some satisfaction. Jeff - we have support and IAS has support for us. We need to use it Mike - we have done a great job bringing conference under budget and we are getting punished for that.

Jeff - passed out the latest evolution paper from the IAS Erica- this was approved yesterday Jeff - IAS has improved by having ISTS members at board meeting

Kären - IAS committee structure is not working well. This has been frustrating. Rewrote the committee structure. Overall IAS vote soon. (paper vote) 12 committees have been streamlined. New committee -outreach which needs one or two ISTS members to serve.

B. Iowa Consortium of Teachers - Jeff Hepburn

Jeff - Donna Niday cosponsor K - 12 summer institute which includes reading, English, social studies have been called in. August 2 and 3rd this summer.

Kathy informed as to a summer conference: Helping Students Learn

C. Strategic Planning - Erica Larson

Erica - mission statement has been used and published, bylaw changes, SOP in order to keep this organization growing, sharing, providing service Sara - suggestion that we continue to work to involve our regional directors

D. Newsletter - Karen Couch Breitbach, Lyn Countryman and Margaret Sadeghpour Kramer (SPARKS)

Karen CB - we still have people who should receive the newsletter are still not getting it. Chem ed. and earth sci ed. don't get it. Jeff - Dave says he will take care of it. Lyn - ICN meeting for section chairs , at that meeting we decided that if you joined one then you were automatically enrolled in Section Q. Daryl Smith - need to get on Dave because mailings are not getting to the right people

Still dealing with contributions from people. Issues are at the beginning of each academic semester

Doug will need to appoint a newsletter editor

E. Fall Program - Jeff Hepburn - chair

October 25 - 26 Preconference set. Kären facilities, Mike exhibitors. Most of the preconference is done. Keynote is in place - Steve Spangler magician and demonstrator

Handed out presenter forms Mike - 23 exhibit booths 4 workshops 3 non commercial postcard reminders go out this week Mike - this is my last year, need to start thinking about someone coming in this summer (August)

F. Summer Planning Retreat

July 14th and 15th Science Center of Des Moines has been contacted as a possible site

G. Fall Executive Board Meeting September 9th Ox Yoke Inn (on the Interstate, usual place)

H. Winter Executive Board Meeting

January 13th place to be determined

I. Open Discussion - ALL

Aaron - Elections to move to web based. Aaron will look into this

V. Adjourn - Erica Larson

Sara motioned to adjourn Lyn seconded Motion passed

Respectfully submitted,

Sara Coleman
Secretary

Winter Planning Meeting
Saturday, January 15, 2000
Urbandale, Iowa

Agenda

The Meeting was opened by President Jeff Hepburn at 9:40 AM. Those present included: Jeff Hepburn (president), Sara Coleman (secretary), Aaron Spurr (Webmaster), Beverly Iverson (treasurer), Karen Couch Breitbach (Newsletter), Don Murphy (Chemical Ed), David McCalley (IAS), Kathy Lockard (AEA), Ross Iverson (AEA), Kären Wignall (past president), Mike Zeller (conference), Tony Heiting (state science consultant)

I. Approve the Minutes - Sara Coleman

Ross moved to approve the minutes. Mike seconded.
Motion passed.

II. Treasurer's Report - Bev Iverson

Three handouts were given; Category Summary Report, ISTS Treasurer's Report and the Category Detail Report. Many of these items are not through our journal. There are approximately $30 000 in bills from last year and have not been paid out. Bev corrected the numbers on the Summary Report.

On the treasurer's report the interest was lower than proposed due to ISTS gaining more of the interest than was due. After investigation at the office Dave indicated that this was then distributed more correctly. Anticipated carryover was better than proposed budget. The difference between what the IAS think we should have and we think we have as carryover is over $14 000. Dave said we cannot resolve this today. He said he couldn't get answers he needed. Since Jane has come in we have someone who is very capable, she has showed all sorts of errors in the books. Because our documentation is bogus as well as the information given to the directors of IAS everyone has less money than expected.For the moment, the figures should be correct.

Bev - we need concrete information to make our financial decisions. Dave - interest was given more than once from the entire Merrill Lynch dividends. Our part was cash fund, therefore our interest should have been less. History of switching books shows an initial error. Another error was Dave's salary was placed in wrong categories. The ISTS can show weekly and monthly basis of inflow and outflow of dollars. Dave handed out a Fall Conference Chart of Accounts. Two reasons for doing this, with the specifics of Fall Conference, can the system identify how money is tracked and being spent. As of Jan 7th we can see the figures up to the 13th and see the changes due to inflow and payment of bills. Also a running account of expenses. University account is keeping us afloat when times are bad. ISTS is usually about two months out of synch.

Bev asked how can initial deposits can be incorrect. Bev indicates that reinterpreting the books after 6 years without looking at the history requires that we need question. Dave stands behind Jane's work and supports her auditing of our books. This is difficult for everyone because of the errors that are found. Dave knows we have good records but if the foundation of the records is not valid, the whole system cannot stand. Mike stated he is troubled that the carryover is not $14 000, and he is hearing that IAS are discounting our books. Dave says that the entire Academy books are screwed up. Bev - our records only reflect what comes from the Academy. Dave we should be confident because of tracking our bills. Academy board is now getting better information.

Bev - everything does not go through the treasurer. Discussion followed over miss billing happenings. Much of stuff connected with Fall Conference did not go through the treasurer because of the conference chairs location close to the Academy office.

Dave - the changes that have been happening now will help make the future more smooth. Ross - ultimately there was a double set of books was kept to keep people happy. One of the conditions for Dave to take over the job was a complete audit. Dave - ISTS has carried the academy during the summer months. A chart showed the Academy Board of that situation. He said the money was always given back. Things are different this year. Sometime this year we will have to use the rest of our savings to carry the academy. A fund drive is being conducted to benefit the entire academy. The membership of the academy is very "gray". Membership is not what has been reported Going through all the four year college rosters and identify nonmembers and send a personal mailing inviting them to join. Dave stated that he felt that his time and effort is worth it and the organization should continue. One reason is because of anti-science attitudes that are rising. Things are problematic and there is the leadership to move ahead. Money is always the most difficult to deal with and we are trying to do things right.

Mike emphasize that the Academy needs to look at our records. Some money did get in the muck but our conference deserves the allocades for keeping our section going. This could limit our efforts. We reach out to many people how come to our conference. He defends our records. There is a big discrepancy. Bev - we need to know where we are at. Jeff - Bev has been invited to meeting and Jeff wants to participate. Bev - Jane has made mistakes but we need to question. Dave placement of expenses has been a problem. I don't question your records, I question the information since it came from the academy. Mike - our records are better than the academy and need to be paid attention to. Personally, he see that we have been short changed. Dave - as long as I am director in respect for ISTS we will be not short changed. Mike - when things weren't tight then we need the latitude to budget as we see fit. This is a problem. Dave - we overspent $2000. Jeff emphasized striving to keep the conference as strong as possible. Dave passed out information on a speaker . Kären - one thing that was clear. We had a good set of records but there was no continuity between the two accounting systems. Examples of negotiations of charges. Our books are very good but the continuity was a problem. The office managers did not have the background to work the systems. Shares Mike concerns. Made an effort so that here was an amount of dollars so there was something for the next conference chair. We need to look at not only keeping a strong conference but other programs. Find out what we have and where we are going. Jane is doing the best she can with what she has. We need to look at the future.

Jeff - we set out budge based on what we have right now. Bev - Jane suggested we go to a fiscal year. Dave - if we followed the accounting system of the academy this would help the office a great deal. Ross - looking at the conference during the rollover to fiscal would be very difficult. Bev - do we need a treasurer? Dave - yes we need to track that money. Bev - but it doesn't do any good since we use your figures. Dave - we need an oversight from the section. Bev - I am very frustrated, we need a final accounting. Dave - we have the academy books so that we can now make the comparisons. Jane focused on mopping up the errors. Not a small job, now need to look at the whole academy. Cash flow was received incorrect additions so the academy looked good. We are doing it honestly. Aaron - where did the $14000 go? Dave - Karen changed the accounting books and had problems. In this process a balance and expenditures was misplaced. This involved $5000. Jane found it was not helpful to ask Brenda questions. Mike - I sent bills to academy office and photocopies to our treasurer. Bev - thinks (the treasurer's job) is not important. Dave - established sign off from treasurers. Bev - not everything goes through me. Dave said this sign off was not well received. Mike - I followed the procedures as set at the time. Bev - things were going through the office and not through her. Aaron - I did everything through the office. Jeff - Bev what do you recommend? Bev - when the process worked it worked well. Kären - the bills have to go through the treasurer. Dave - does the treasurer have the authority to refuse to pay? Bev - we don't have the information until months later. I never know where we are at. Dave - the university is always behind. Mike - ISTS need some kind of knowledge especially in September. Dave - credit cards have to go through the university. Aaron - needs to keep better track. Mike - running totals from the treasurer would help. Must funnel through the treasurer. Bev - university account has been a godsend because of their journal. Kären - there is no consistent because of category choices. This is one thing to fix. Dave - we need to be on the same page. This is the way the academy runs. Bev - Ask us where things should be placed. Dave - ISTS need to code the categories. Bev - Jane changed the categories. Kären we need to be educated in the changes so that we can make the categories align. Dave - we are asking this to be looked at so that something can be done. There is one organization, the Academy. There is one budget. The organizations budget must be aligned together. Bev - why can't the fall conference supplies be in conference center budget? Kären - our treasurer needs to code our expenditures. Dave - we are not trying confuse you.

Recommendations from Dave: anything done by the section be approved by the treasurer. Fiscal year used for budget. Use the chart accounts be mirrored by the section. Useful to code the expenditure where it is to go. Bev deserves every accolade for her work Bev - switch categories, have to have fast feedback. Jeff - are Dave's recommendations doable? Bev - yes. Mike - Thanks to Dave for his time. Nice to ask the money before we have it. We are not in this for profit, better to hold bills until after the conference. We need to look at taking money out of our own pocket. Ross - we come across those obligations. Bev - another point for going to fiscal year we have $30 000 of bills not paid. Kären - The only real income is exhibitors in July. Karen CB - if we did it monthly we would have a better idea. Jeff - do we need a vote for fiscal year? Discussion on the plus and minis of the fiscal year. Breaking the conference will be in the middle would be a problem. Kären we need to note which conference in order to bill correctly. Dave - budgeting is a flow. What we do prior to July 1 will show up after July 1. Mike - strongly suggest we go with the fiscal. Need guarantees with what we split that the money is there. Dave - make sure there is rollover from fiscal year to fiscal year.

Ross moves that we change our budget to the fiscal year. Karen CB seconded.
Motion approved.

Jeff, makes an 18 month budget year for this first time. Motion to accept Sara Coleman Ross seconded. Motion accepted.

III. Next Year's Budget - Bev Iverson

Dave has uses the ISTS conference as a jewel of the academy

Bev presented the 2000 Projected expenses sheet

Sara - what is your confidence level in being able to bring in this budget? Jeff and Bev - good. Jeff Keynote Steve Spangler is a professional magician. 1/2 price. Approach Tom Check is a Nobel Chemistry and president of Howard Hughes Medical. Perhaps looking with Grinnell for funding. We are weak in the post secondary registration and looking for speakers for that segment.

Break for Lunch 12:03 PM

Ann Poured

12:43 PM Meeting proceeds

Mike - registration was raised two years ago. Recommend raising booths and information tables. Complaints about being on the lower foyer. Questions raising registration fees. We need to keep in mind sub situation. Jeff trying to get post secondary people because they don_t need subs. Ross - college professor sub for teachers. Karen CB - Trying MN with joint math and science conferences. All conferences are done so school is dismissed. Mike - we don't have a facility Kären - the organization would be a massive undertaking. Dave - Iowa Academy of Science Meeting may be forced to be one meeting. Fall is to soon for college Spring to late for teachers. Summer meeting? Group consensus wouldn't get the people in. Kären - people say no.

Corporate Jeff - Are we trying to do things jointly with the academy. Dave - continue as you are doing now. We need to work this out.

Bookstore need to look at location Ross - if someone else is willing to provide the service it may not be in our interest to provide the service.

If we stick with our budget we will be in deficit (if the carryover is $600) $1,537.96.

Aaron - so we are dropping the $5.00 from the online registration? Jeff - Yes we need the dollars. Aaron move toward presenters registering when they do their proposal. Sara - need to be accepted as a presenter before they register. Jeff - this will be done.

Ross motioned to reconsider the $5.00 charge for online discount. Karen CB 2nd Ross called the question
Motion passed

Ross moves for no special discount for online registration Karen CB 2nd
Motion passed

Ross moves to accept the proposed budget Don 2nd

Discussion Kären if we are at a negative balance, should we trim. Bev says we can do something with the hotel budget. Ross - we are not proposing a deficit budget based on the current information. Bev - this is paper and pencil. We do have a CD available in 18 months. Kären - directives to Tom for funding, look at special programs, and tie-in, and the extra programs. Dave - consider writing a grant proposal and the Academy office could help with this. Kären - I'm conservative and I hate to see a negative. A strong legacy was to pass on a better situation to the next president. Mike - we a taking a chance. Agrees with Kären. Torn gives us leeway due to the extra dollars.

Off the record comments

Ross feels the budget is a responsible budget.

Sara Calls the Question

Ross accepts a friendly amendment to amend the budget $2000 with grant moneys added.
Motion passed

IV. Committee Reports

2000 Fall Conference

A) Registration - Aaron SpurrSubmitted Registration Report

B) Fall Conference Survey - Jeff Hepburn - Submitted Survey results

C) Exhibitors - Mike has agreed to do this for 2000 - Submitted exhibitor 1999 results

D) Facilities - Kären will pick up the facilities job, need a good trainee she will not be at the conference

F) Speakers - Jeff has Spangler set and is working on other avenues

Web Page - Aaron Spur

Submitted a Web Server Report

New web server Things are going very well. New computer will make the server more responsive and reliable.

Newsletter - Karen Couch Brietbach

Looks good and is taking shape. Need more features therefore we need more contributors. Need to include membership updates, some members are not in Q so are not getting the newsletter. Discussion ensued on how to organize the section and databases so that the people who are K-12 educators as well as those in post secondary education. Looking at a science education section with special interest area. An overview of positions available for election. Secretary's blurb on the meetings. Need area contributions. Suggests to target people with good presentations.

Election - Kathy L

Jeff has names. Work in progress

Spring Program Erica Larson - Jeff

Progressing nicely

IAS Awards and Recognition Lyn - Jeff

If you have nominations let her know.

Karen we need to nominate someone for Academy Fellows

Bylaws and S.O.P. Lyn - Jeff

Continuing People involved with committee write notes, timelines and send to Lyn for set into books

Presidential email - Jeff

Presidential notice once a month or so to all ISTS members

Sara moves to adjourn - Bev 2nd
Motion passed

Meeting Adjourned 2:39 PM

Respectfully Submitted,
Sara Coleman, Secretary